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Scheduling Coordinator

Company: Providence Life Services
Location: Elmhurst
Posted on: June 6, 2021

Job Description:



Park Place of Elmhurst, a CCRC Community offers a full range of senior living services including retirement living, assisted living, short term rehabilitation, skilled nursing, and more. We are seeking a Full-Time Nursing Scheduler Coordinator to join our team as a key staff member in carrying out our mission to deliver quality care to our residents by strategically managing our most important resource - people!

The primary purpose of the Scheduling Coordinator is to collaborate with individuals on our nursing team and Park Place Leadership to proactively manage and plan for appropriate staffing of our health care neighborhoods. The Scheduler will assist both Skilled Nursing & Assisted Living with their scheduling needs and will take ownership of our scheduling software, OnShift. The Scheduler proactively finds proper coverage for our nursing floors so that we can ensure proper patient care while promoting and supporting cost effectiveness when coordinating daily staffing.

Summary of Essential Job Functions

  • Ensures that both Assisted Living and Skilled Nursing are properly staffed at all times.
  • Takes ownership of the scheduling software and utilizes it to its fullest potential to: prepare and distribute monthly schedules, proactively fill shifts, prepare and analyze reports, and minimize overtime.
  • Actively manages open shifts and actively communicates with nursing and administrative leadership and HR on hiring and staffing needs within the nursing department.
  • Ensures all employees are staying up to date with all annual education requirements.
  • Assists in payroll processing by reviewing and approving time cards, and actively managing all vacation and sick requests made by nursing staff.
  • Actively manages attendance issues and keeps track of tardiness, call offs, and no call-no shows.
  • Manages the call-off phones and participates in an on-call rotation on select weekends.
  • When necessary, collaborates with staffing agencies in order to ensure proper staffing.


  • Must possess a bachelor's degree in Business Administration, Accounting or another related field.
  • Strong communication skills with demonstrated ability to express ideas and information (both in written and oral form) clearly and concisely in a manner appropriate to the audience.
  • Demonstrated ability to deal with conflict in a positive manner. Has awareness of, responds to, and considers the needs, feelings and capabilities of others.
  • Ability to deal with frequent interruptions and prioritize multiple tasks simultaneously with minimum supervision while consistently meeting deadlines.
  • Has strong analytical skills and decision-making capabilities.
  • Able to uphold the confidentiality and dignity of staff and residents.
  • Skilled in Microsoft office suite, specifically Excel.
  • Must be comfortable in healthcare setting and thrive in an exciting fast-paced environment.
  • Staffing experience preferred but not required.


Providence Life Services offers Independent Living in apartments and townhomes, as well as Assisted Living, Memory Support, short-term post-acute Rehab services, and long-term Skilled Nursing Care in our senior communities in Illinois, Indiana and Michigan. We also offer home-based services, including Private Duty, Home Health and Hospice through Providence At Home. If you are wondering if Providence Life Services is the company you want to work for, ask our employees. Many have stayed at Providence for decades, and we're proud of our staff retention.

Providence Life Services offers a full benefits package which includes Auto, Medical, Vision, Dental, PTO, Sick Time, Retirement Plan, and Tuition Reimbursement for those that have a school loan.

Keywords: Providence Life Services, Elmhurst , Scheduling Coordinator, Other , Elmhurst, Illinois

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